WVSRT BYLAWS

ARTICLE I

Name

The name of this organization shall be: The West Virginia Society of Radiologic Technologists, hereafter referred to as WVSRT

ARTICLE II

Purpose

Section 1

The purposes of the WVSRT shall be to advance the professions of radiation and imaging disciplines and specialties; to assist in the establishing and maintaining high standards of education and training; to elevate the quality of patient care and to improve the welfare and socioeconomics of Radiologic Technologists.

ARTICLE III

Membership

Section 1: Policy

6. The WVSRT is committed to equal opportunity and nondiscrimination in all programs and activities. No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability.

6. The name of the WVSRT or any of its officers or its staff, in their official capacities, shall not be used in connection with a corporate company for other than the regular functions of the WVSRT.

Section 2: Qualifications

A. Membership in the WVSRT shall be open to those individuals associated with the practice, education or administration of radiation and imaging specialties.

B. All candidates shall submit an application for membership along with the required fee to the appropriate person and be issued a certificate of membership. Candidates may be asked to submit additional information upon request.

Section 3: Categories

The members of the WVSRT shall consist of active, associate, student, and life members.

6. Active members are those who are registered by the American Registry of Radiologic Technologists (ARRT) or its equivalent or hold an unrestricted, current and valid WV License for Radiologic Technologists and hold active membership in the American Society of Radiologic Technologists (ASRT). They shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office and serve as a delegate in the ASRT House of Delegates. Other terms of description may be adopted by the WVSRT to describe new areas.

B. Associate members are those who do not qualify for active membership. They shall have all the privileges and obligations of members but may not vote, hold office, or serve as a delegate.

C. Student members are those enrolled in accepted educational programs accredited by JRCERT or conditions of the WV Licensure Law. Eligibility terminates upon certification or discontinuation of such education. They have all the privileges and obligations of members including the right to vote.

D. Life members are those members who have rendered unusual service to the WVSRT and are selected by unanimous vote of the Board of Directors. They shall pay no dues and shall have all the privileges and obligations of active members.

Section 4: Dues

A. Dues for all members, established by the Board of Directors, require adoption by a 2/3 vote of the voting members at an Annual Conference.

6. Dues for active, associate, and student members shall be paid annually by a predetermined date and stated on the application and other publications or communication vehicles.

Section 5: Affiliate Organizations

6. Affiliates are the recognized, organized districts within the state.

6. A district may be terminated by the Board of Directors or by a majority vote of the members of the district.

C. The WVSRT shall not be responsible for any debts, actions or statements made by, or on behalf of, any district.

Section 6: Resignation

Any member shall have the right to resign by written communication to the WVSRT Membership Secretary/ Treasurer, providing all dues and other indebtedness has been paid.

Section 7: Suspension and Expulsion

Any member may be suspended or terminated for cause. Sufficient cause for such suspension or termination of membership shall be a violation of the Bylaws or any lawful rule or practice duly adopted by the WVSRT or any other conduct prejudicial to the interests of the WVSRT.

A. If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.

B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken.

C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

D. The member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.

6. Suspension or expulsion shall be by two-thirds (2/3) vote of the entire membership of the Board of Directors.

Section 8: Reinstatement

A member who has resigned or whose membership has been deleted or dropped due to non-renewal may be reinstated only after resubmitting a new application with payment of fees.

ARTICLE IV

Officers

Section 1: Responsibilities

All officers of the WVSRT shall be voting members and are president, vice president, president-elect, executive secretary, and membership secretary/treasurer.

6. President

7. shall perform duties consistent with the office

8. shall be an ex-officio member of all committees except nomination

9. Vice president

10. shall perform duties consistent with the office

11. shall assume duties of the president when necessary

12. shall be ex-officio member of all committees except nomination

13. President-elect

14. shall perform duties consistent with the office

15. shall become familiar with the ASRT, WVSRT and Region operations, activities and Bylaws

16. shall serve on the budget committee

6. Executive secretary

7. shall perform duties consistent with the office

8. record, keep accurate and permanent minutes of WVSRT business and Board of Director meetings

9. shall conduct correspondence and perform all duties that usually and customarily pertain to the office.

10. Shall provide Board of Directors members with meeting minutes in a timely manner, preferably within thirty days following the meeting concerned.

11. Shall provide business meeting minutes from the previous year, to the membership, during the annual conference.

12. Shall maintain name, address and phone number information regarding the WVSRT Past President Pin manufacturer, and general property list.

13. Membership secretary/treasurer

14. shall perform all duties consistent with the office

15. shall keep an accurate and permanent record of the membership

16. conduct correspondence and perform all duties that usually and customarily pertain to the office

17. receive and keep funds of the WVSRT and disperse upon the order of the Board of Directors

18. provide an audited financial statement during the WVSRT annual conference, to be incorporated into the business meeting minutes. Also provide financial reports at each Board of Directors meetings.

19. Shall serve on the budget committee

Section 2: Terms

6. The president-elect shall serve for a term of one (1) year as president-elect, one (1) year as president and one (1) year as immediate past president.

7. The vice president shall serve for one (1) year or until his/her successor has been elected.

8. Executive secretary and membership secretary/treasurer serve for two (2) years.

9. No officer may serve more than two consecutive terms in the same office.

10. The term begins at the Board of Directors meeting, at the Annual Conference.

Section 3: Eligibility

An officer who meets eligibility requirements at the time of assuming the office shall be permitted to complete the term, even though employment status changes.

Section 4: Qualifications

An officer shall be a voting member of the ASRT and the WVSRT.

Section 5: Vacancies

A. A vacancy in the office of president shall be filled by the vice president.

B. A vacancy in the office of president-elect shall be filled by a special election.

C. A vacancy in the office of executive secretary or membership secretary/treasurer shall be filled by appointment by the Board of Directors.

Section 6: Censure, Reprimand and Removal

Any officer may be censured, reprimanded or removed from the office for dereliction of duty or conduct detrimental to the WVSRT. Such action may be initiated when the Board of Directors receives formal and specific charges against an officer.

A. If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.

B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the officer at least twenty (20) days before final action is taken.

C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

D. The officer shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken

E. Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining membership of the Board of Directors.

ARTICLE V

Elections

Section 1: Nominations

A. Nominations may be submitted by any WVSRT voting member. Nominations shall be received up to the time of election of officers.

B. The Committee on Nominations shall consist of four (4) regional counselors and a

chairman who shall be appointed by the Board of Directors at the post conference board meeting.

C. It shall be the sole responsibility and authority of the committee on nominations to

prepare the ballot.

D. The Nominations Committee present qualified candidates, by office, during the

Annual Conference business meeting.

Section 2: Balloting:

The vice president, president-elect, executive secretary, and membership secretary

treasurer and counselors shall be elected by a plurality vote of voting members of the

WVSRT.

6. Nominations may be made from the floor.

ARTICLE VI

WVSRT Delegates to the ASRT House of Delegates

Section 1: Delegates

6. Two WVSRT delegates and one alternate delegate shall be appointed by the WVSRT at the post annual conference board meeting.

6. WVSRT shall submit to ASRT the names of the WVSRT delegates and alternate delegate by the first business day of April or the WVSRT delegate positions shall remain open until after the ASRT House of Delegates’ meeting.

7. The Society has the power to remove delegates.

Section 2. Qualifications

A. A delegate shall show proof of continuing education.

B. A delegate shall be a voting member of the ASRT and the WVSRT for two (2) years immediately preceding nomination.

C. A delegate shall have served as an officer, or on the Board of Directors or as a committee member in the WVSRT.

D. A delegate shall practice in the Radiologic science profession or health care.

E. A delegate may serve concurrently on the board of any national Radiologic science certification or national accreditation agency.

F. A delegate shall have the time and availability for necessary travel to represent the ASRT

Section 3. Responsibilities

6. WVSRT delegates shall attend the ASRT House of Delegates’ meeting and all meetings required of delegates.

7. The WVSRT alternate delegate, will prepare to attend the ASRT House of Delegates if one of the WVSRT delegates is unable to attend.

Section 4: Term

A WVSRT delegate may serve for a term of two years; and may not serve more than two consecutive terms.

Section 5: Absence:

An absence exists when an appointed WVSRT delegate is unable to fulfill the duties of the position during the ASRT House of Delegates’ meeting. The delegate shall be considered absent for the purpose of that meeting only. It is the responsibility of the Society delegate to notify the ASRT, the Speaker of the House, and the alternate delegate of the delegate’s inability to attend the conference, as soon as possible. The alternate delegate shall be seated for that meeting only. Any delegate position or alternate delegate position not filled by the appointment process remains open. There shall be no on-site credentialing of delegates.

Section 6: Vacancies:

A vacancy exists when a delegate has submitted a written letter of resignation or when a delegate position has not been filled by the appointment process. A delegate vacancies caused by the written resignation of a delegate shall be filled by the appointed alternate delegate.

Section 7: Censure, Reprimand and Removal:

Any WVSRT delegate may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the ASRT or WVSRT. Such action may be initiated when either Board of Directors receives formal and specific charges against the delegate.

A. If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.

B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the delegate at least twenty (20) days before final action is taken.

C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

D. The delegate shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.

E. Censure, reprimand or removal shall be by two-thirds (2/3) vote of the respective Board of Directors.

ARTICLE VI

Annual Meetings

Section 1: Annual Conference:

The WVSRT shall hold an annual conference.

6. The following year’s Annual Conference location shall be decided by majority vote of the voting members present at an Annual Conference business meeting.

Section 2: Quorum

A quorum is 2/3 of the voting members registered for the conference.

Section 3: Special Meetings

A special meeting may be called by the Board of Directors with notification to the membership at least fifteen days in advance about the date, location, time, and nature of the meeting. A quorum is two thirds of the eligible voting members present at the special meeting.

ARTICLE VII

WVSRT Board Members at Large

Section 1: Qualifications

6. A voting member of ASRT and WVSRT

Section 2: Responsibilities:

6. Shall attend Board Meetings and Annual conference.

Section 3: Nomination and Election

6. Nominations may be accepted by the nominations committee.

7. Elections will take place at the Board of Directors post conference meeting, by plurality vote.

Section 4: Term

6. Shall serve for a term of one year.

ARTICLE VIII

WVSRT Regional Counselors

Section 1: Composition

6. There shall be four Regional Counselors

7. One counselor for each of the four regions of WV: Southeast, Southwest, Northeast, and Northwest.

Section 2: Qualifications

A. A voting member of ASRT and WVSRT

6. Shall reside or be employed in the region served as Counselor

Section 3: Responsibilities:

A. Serve on nominations committee

6. Shall attend Board Meetings and Annual conference.

7. Communicate with WVSRT members and employers in their region and report information to the Board.

8. Submit information for newsletter about happenings in their region.

9. Assist with Annual conference preparation when in their region.

Section 4: Term

A. A WVSRT Counselor shall serve for a term of two years.

ARTICLE IX

Board of Directors

Section 1: Composition

6. The Board of Directors shall consist of elected officers, immediate past president, counselors, board members at large, editor, WV district society presidents & student representative(s).

7. One first year radiography student member can be nominated by any JRCERT accredited radiologic science program to serve a two-year term on the Board of Directors. Student nominations will be voted on at the post conference Board meeting.

8. Nominations for officers and counselors will be reviewed by the Nomination committee and presented at the Annual Conference for a plurality vote.

9. The Board of Directors shall elect a Chairman of the Board, who will preside when the Chairman is absent, only for that meeting.

Section 2: Chairman of the Board

A. The Chairman will be the immediate past president. The term of chairman is one (1) year.

Section 3: Responsibility

The Board of Directors shall be vested with the responsibility of the management of the business of the corporation in accordance with the Articles of Incorporation.

Section 4: Duties

The Board duties are to:

6. manage the WVSRT funds and properties

7. provide an audit for the books and accounts

8. change or cancel Annual Conference dates or location, in case of emergency

and provide an alternative for the elect

ion of officers; they shall attempt to communicate such information regarding the change or cancellation to the membership as soon as possible.

6. employ personnel necessary to conduct the business

7. determine the number and boundaries of affiliate districts within WV

8. present qualified chapter and affiliate delegate nominees to the ASRT

9. attend all regular Board meetings

10. establish special committees

11. remove officers who are not fulfilling their responsibilities, displaying conduct in opposition to the ARRT/ASRT Code of ethics or practicing outside the scope of practice.

Section 5: Meetings

The Board shall meet a minimum of 5 times between Annual Conferences. Two meetings occur at the Annual Conference, as Pre and Post Conference board meetings.

Section 6: Quorum

A quorum for Board of Directors meetings shall be twenty-five percent (25%) of the total number of board members and include no less than two (2) officers.

Section 7: Vacancies

A. A vacancy in the chairman of the Board shall be filled by election of chairman, for that meeting only, by the Board present.

Section 8: Censure, Reprimand and Removal

6. Any Board member may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the WVSRT. Such action may be initiated when the Board of Directors receives formal and specific charges against a Board member.

A. If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges.

B. A statement of the charges shall be sent by certified or registered mail to the last recorded address of the Board member at least twenty (20) days before final action is taken.

C. The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.

D. The Board member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.

E. Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining membership of the Board of Directors.

ARTICLE X

Executive Committee

An executive committee shall be appointed by the Board of Directors

6. It shall consist of the officers, immediate past president, counselors and at large members.

7. It is empowered by the Board to make decisions on urgent matters or those requiring immediate action, when the full Board cannot convene quickly.

ARTICLE XI

Committees

Section 1: Standing Committees:

The Board of Directors shall establish committees as deemed necessary.

6. Committees are accountable to the Board of Directors

7. Committees may be eliminated at any time by the Board of Directors

8. The president may appoint committee members at the beginning of the term designating specific tasks.

9. Each committee shall have a chairman, who will report to the Board Chair.

10. Committees serve for one year.

Section 2: Vacancies

A vacancy in a committee shall be filled by the original appointer, whether it is the president or Board of Directors.

ARTICLE XII

Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the WVSRT in all cases in which they are applicable in which they are consistent with the bylaws.

ARTICLE XIII

Amendments

Section 1:

6. These Bylaws may be amended at any regular or special meeting of the WVSRT by a two-thirds vote, provided that previous notice of the amendment was given to all voting members at least fifteen days in advance.

7. If voting is to take place, Bylaw revisions will be presented at the first business meeting and voted on at the second business meeting during the Annual Conference.

ARTICLE XIV

Indemnification

6. Every officer, director, employee or delegate of the WVSRT shall be indemnified by the WVSRT against all expenses and liabilities, including attorney's fees, in connection with any threatened, pending or completed proceeding in which the above-named individual is involved by reason of being or having been an officer, director, employee or delegate of the WVSRT if the above-named individual acted in good faith and within the scope of the above-named individual’s authority and in a manner reasonably believed to be not opposed to the best interests of the WVSRT. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaw. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, employee or delegate may be entitled.

ARTICLE XV

Dissolution

6. In the event of dissolution or final liquidation of the WVSRT, all of its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the WVSRT, as designated by the Board of Directors.

West Virginia Society of Radiologic Technologists

Standing Rules

These are rules, which relate to details of administration rather than parliamentary rules.

Standing rules may be adopted by majority vote at any session and remains in effect until rescinded or amended by two-thirds vote.

Standing rules may be suspended for the duration of any session (but not longer) by a majority vote.

Standing Rules:

#1 Dues renewal application will be issued to all members on their anniversary date of membership application.

#2 The WVSRT is a non-profit organization and therefore has tax exempt status.

#3 Guidelines for submitting and judging exhibits and research papers shall be maintained and may be requested from the Executive Secretary. An oral presentation of the research paper shall not be included in the scoring.

#4 Guidelines for Student Bowl competition shall be maintained and may be requested from the Executive Secretary.

#5 Rules and guidelines for commercial displays shall be maintained. (Guidelines maintained by and available from the Executive Secretary.)

#6 The WVSRT shall provide complimentary registration for the business and educational aspect of the annual meeting for the board members. They will be responsible for paying for meals and additional functions.

#7 Mountaineer Tech-Neek editors, who attend WVSRT sponsored meetings and the Annual Conference are to receive complimentary registration fees, not to include meals and special entertainment.)

#8 Complimentary lodging shall be provided at the WVSRT Annual Conference for the President and Membership Secretary/Treasurer.

#9 The procedure for nominating ASRT delegates shall be the current ASRT bylaws.

#10 “The Mountaineer Tech-Neek” design shall be professional in appearance and shall be approved by the WVSRT Board.

#11 The editor of “The Mountaineer Tech-Neek” should bear the onus of responsibility for contacting the key contributors to the “Tech-Neek” by written notification thirty (30) days prior to each deadline.

Key contributors are identified as:

President of the WVSRT

Chairman of the Board of Directors of the WVSRT

All officers of the WVSRT

The representatives of each district society

All WVSRT Counselors

Student Board Members

WVSRT Delegates to the ASRT House of Delegates

#12 The Board shall designate one person responsible for preparing and submitting copy for the in the ASRT Scanner. Once this person is named, the editor of the ASRT Scanner must be notified immediately. All announcements submitted should be typed, double-spaced and limited to 50 words. The editor of the ASRT Scanner should be contacted annually for Scanner deadlines.

#13 The Board shall conduct an annual membership drive and each member should be challenged to get at least one new member. The Board shall sponsor other fund raising events as necessary

#14 Policy, procedure, and criteria shall be maintained for selection and awarding of individual life membership and technologist of the year status by the WVSRT. These shall be maintained by the executive secretary and available upon request.

7. #15 The WVSRT shall maintain certain standing committees to carry out the tasks of the Board.

These committees shall be: (but not be limited to)

The President’s Advisory Committee

The Executive Committee

The Nominating Committee

The Education Committee

The Legislative Affairs Committee

Affairs Committee for Activities Involving the WV Radiologic Technology Board of Examiners

The Membership Committee

The Bylaws Committee

#16 A budget policy shall be maintained with guidelines to direct the Board with regard to annual expenditure of WVSRT funds.

#17 Standing rules for nominations and selection of the WVSRT Technologist of the Year Award shall be maintained by the executive secretary and are available on request.

#18 The functions of the WVSRT are to;

Provide meetings at which to transact WVSRT business, present papers, essays, sponsor student bowl competition, provide educational courses, discuss professional problems, and encourage new ideas.

6. publish and disseminate information pertinent to the conduct of the WVSRT & profession

7. Assist in establishing and enunciating high standards of education and training and to implement them through appropriate channels.

8. Stimulate and encourage research designed to provide the knowledge to assure increasingly efficient patient care

9. Expand educational opportunities and to develop programs designed to broaden the scope of technological service

10. Enunciate policies concerning the professional status, legislative activity and welfare of its members

11. Cooperate with external organizations whose policies are not in conflict the ASRT

The purposes and functions of the WVSRT shall not be restricted by any consideration of nationality, race, color, sex or creed. The name, WVSRT, or any of its officers in their official capacity shall not be used in connection with a corporate company for other than regular functions of the Society.

#20 The agenda for conducting Board or Business meetings, unless ordered by the members, may be:

Call to order

Disposal of minutes

Reports of officers

Reports of committees

Appointment of committees

Unfinished business

New business

Elections

Selection of meeting place

Adjournment

[Agenda items may not apply to all meetings.]

#21 WVSRT shall be noncommercial and nonsectarian. No commercial enterprise shall be endorsed by it.

#22 Transfers of membership: A member of the WVSRT in good standing, may transfer membership from an affiliated like membership, and upon application be transferred with dues prorated by the membership secretary/treasurer.

#23 WVSRT affiliate delegates are appointed by the Board of Directors. They should be members who have knowledge of the ASRT commissions and functions. It is suggested that the President and President-Elect. An alternate delegate should be someone who has knowledge of the delegate system.

#24 The annual conference will have:

6. preapproved CE courses, from the ASRT.

7. Two business meeting, not on the same day.

8. Two Board of Directors meetings- one prior to the courses and the other after.

9. Election of officers at second business meeting.

10. Officers begin term at post board meeting.

11. Outgoing and incoming officers should attend the post conference board meeting.

[end]

2007